Steven JW Kennedy

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MailTips: Oversize Message

Posted by Steven Kennedy on December 29, 2010


Scenario

The Oversize Message MailTip is displayed if the message the sender is composing is larger than configured message size limits in your organization.

The MailTip is displayed if the message size violates one of the following size restrictions:

  • Maximum send size setting on the sender’s mailbox
  • Maximum receive size setting on the recipient’s mailbox
  • Maximum message size restriction for the organization
  • Maximum Request Length setting (for Outlook Web App only)

clip_image00112_thumbNote:

Due to the complexity of the implementation, the message size limits on the connectors in your organization aren’t taken into account.

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This MailTip isn’t displayed in Outlook Web App.

The screen shot below shows the wording for the MailTip when a users message size, for sending, is exceeded. For the purposes of this screen shot the limit has been set to 10KB.

Message Size Restriction - Sender

The same MailTip wording is used if the message size exceeds the limit set for the organization, as opposed to a specific user. This means you cannot tell from the MailTip alone whether the limit is being imposed at the organizational level, or on you as a specific user.

Message Size Restriction - Outbound Message Size

The last screen shot is the wording for the MailTip when the message size limitation is applied on the recipient. In this case as you can see from the MailTip it tells you which recipient will not receive the email, because the message is to large.

Message Size Restriction - Receiver

Posted in Exchange 2010, Outlook 2010 | Tagged: , , | 1 Comment »

MailTips: Moderated Recipient

Posted by Steven Kennedy on December 29, 2010


Scenario

The Moderated Recipient MailTip is displayed if the sender adds a recipient that’s moderated.

The MailTip indicates which recipient is moderated and informs the sender that this may result in delay of the delivery.

If the sender is also the moderator, this MailTip isn’t displayed. It’s also not displayed if the sender has been explicitly allowed to send messages to the recipient (by adding the sender’s name to the Accept Messages Only From list for the recipient).

The screen shot below shows the wording that you’ll see for this MailTip

Moderated group

Posted in Exchange 2010, Outlook 2010 | Tagged: , , | 1 Comment »

MailTips: Mailbox Full

Posted by Steven Kennedy on December 29, 2010


Scenario

The Mailbox Full MailTip is displayed if the sender adds a recipient whose mailbox is full and your organization has implemented a Prohibit Receive restriction for mailboxes over a specified size.

The MailTip indicates the recipient whose mailbox is full and gives the sender the option to remove the recipient from the message.

The MailTip is accurate at the time of display. If the message isn’t immediately sent, the MailTip is updated every two hours. This also applies to messages that were saved in the Drafts folder and reopened after two hours.

The screen shot below shows the wording for the Mailbox full MailTip

Mailbox full

Posted in Exchange 2010, Outlook 2010 | Tagged: , , | 1 Comment »

MailTips: Large Audience

Posted by Steven Kennedy on December 29, 2010


The Large Audience MailTip is displayed if the sender adds a distribution group that has more than the large audience size configured in your organization. By default, Exchange displays this MailTip for messages to distribution groups that have more than 25 members. For information about configuring the large audience size for your organization, see Configure Organizational Settings for MailTips.

The size of distribution groups isn’t calculated each time. Instead, the distribution group information is read from the group metrics data. For more information about group metrics, see Understanding Group Metrics.

The screen shot below shows the wording of the MailTip. In this case the ‘large audience’ has been set to 3 so that the ‘Large DL’ group triggers the MailTip.

Large Audience

If more than one group triggered the ‘Large Audience’ MailTip then each one would be listed, along with the number of recipients, as shown in the screen shot below. There would also be a total number of recipients displayed. In the example below 4 of the 5 groups exceed the ‘Large Audience’ trigger while the fifth doesn’t. The total number of recipients is the sum of all of the groups, not just the ones that trigger the ‘Large Audience’ MailTip.

Large Audience - multiple groups

Posted in Exchange 2010, Outlook 2010 | Tagged: , , | 1 Comment »

MailTips: External Recipients

Posted by Steven Kennedy on December 29, 2010


Scenario

The External Recipients MailTip is displayed if the sender adds a recipient that’s external, or adds a distribution group that contains external recipients.

This MailTip informs senders if a message they’re composing will leave the organization, helping them make the correct decisions about wording, tone, and content.

By default, this MailTip is turned off. You can turn it on using the Set-OrganizationConfig cmdlet. For details, see Configure Organizational Settings for MailTips.

If part of your user mailboxes are hosted on Exchange Online and you’re in coexistence with an Exchange Online scenario, the setting on the remote domain object that represents the remote part of your organization has a direct effect on how this MailTip is processed.

If the remote domain is configured as an internal domain (by setting the IsInternal parameter on the remote domain object to $true), any recipients in this remote domain will be treated as internal and therefore the External Recipients MailTip won’t be displayed. However, if the remote domain isn’t configured as an internal domain, the recipients in that domain will be considered external and this MailTip will be displayed when a message is being composed to those recipients.

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This MailTip isn’t evaluated when composing a message to a distribution group in the remote domain.

External Recipient

External Recipient and Custome MailTip - Redacted

External SMTP address

DL with External membersDL with External Recipient and Custom MailTipDynamic DL with External Contacts

Posted in Exchange 2010, Outlook 2010 | Tagged: , , | 1 Comment »