MailTips: Custom, use of HTML

With Custom MailTips you can use HTML codes, well the <A href=> code, as part of the MailTip. However, I’ve only been able to see the HTML work when using Outlook Web Access (OWA). As you can see from the two screen shots below OWA displays the correct HTML but the Outlook client doesn’t.

This would seem to be a fairly useless MailTip capability as the OWA version of the MailTip would behave differently than the Outlook version. Seems that the only time when this capability would be of any real use would be in an environment where only OWA is used, or where you know that the Custom MailTip will only apply to OWA users.

In the example below I used the HTML code; ‘Please visit the Help Desk site  <A href = http://help-desk-support.companyname.com>&#160; to log a support call.</A>’

You could have also used similar HTML to send an email instead, as in; ‘Please contact me via email <A href=  "Mailto: john.doe@companyname.com"> at john.doe@companyname.com.</A>

In this later case instead of opening the targeted help desk web site an email will be opened with the email address pre-populated.

 

MailTips: Restricted Recipient

Scenario

The Restricted Recipient MailTip is displayed if the sender adds a recipient for which delivery restrictions are configured prohibiting this sender from sending messages.

The MailTip indicates the recipient to which the sender isn’t allowed to send messages and gives the sender the option to remove the recipient from the message. It also clearly informs the sender that the message won’t be delivered if sent.

If the restricted recipient is an external recipient, or if it’s a distribution group that contains external recipients, this information is also provided to the sender. However, the following MailTips, if applicable, are suppressed:

• Automatic Replies
• Mailbox Full
• Custom MailTip
• Moderated Recipient
• Oversize Message

The screen shot below shows the actual MailTip wording that you’ll see, for an Internal recipient.

The screen shot below shows the same wording for the MailTip in the case of a restricted External Recipient. In this case the External Recipient MailTip is also turned on so you get both the Restricted Recipient MailTip and the External Recipient MailTip.

MailTips: Reply-All on BCC

This MailTip is only supported in Microsoft Office Outlook Web App. It does not show up when using Outlook.

The Reply-All on Bcc MailTip is displayed if the sender receives a Bcc copy of a message and selects Reply to All.

When a user selects Reply to All to such a message, the fact that the user received a Bcc of that message is revealed to the rest of the audience to which the message was sent. In almost all cases, this is an undesirable situation, and this MailTip informs the user of this condition.

The screen shot below shows the wording you’ll see for this MailTip.

 

Note:

This MailTip is only supported in Microsoft Office Outlook Web App.

MailTips: Oversize Message

Scenario

The Oversize Message MailTip is displayed if the message the sender is composing is larger than configured message size limits in your organization.

The MailTip is displayed if the message size violates one of the following size restrictions:

• Maximum send size setting on the sender’s mailbox
• Maximum receive size setting on the recipient’s mailbox
• Maximum message size restriction for the organization
• Maximum Request Length setting (for Outlook Web App only)

Note:

Due to the complexity of the implementation, the message size limits on the connectors in your organization aren’t taken into account.

Note:

This MailTip isn’t displayed in Outlook Web App.

The screen shot below shows the wording for the MailTip when a users message size, for sending, is exceeded. For the purposes of this screen shot the limit has been set to 10KB.

The same MailTip wording is used if the message size exceeds the limit set for the organization, as opposed to a specific user. This means you cannot tell from the MailTip alone whether the limit is being imposed at the organizational level, or on you as a specific user.

The last screen shot is the wording for the MailTip when the message size limitation is applied on the recipient. In this case as you can see from the MailTip it tells you which recipient will not receive the email, because the message is to large.

MailTips: Moderated Recipient

Scenario

The Moderated Recipient MailTip is displayed if the sender adds a recipient that’s moderated.

The MailTip indicates which recipient is moderated and informs the sender that this may result in delay of the delivery.

If the sender is also the moderator, this MailTip isn’t displayed. It’s also not displayed if the sender has been explicitly allowed to send messages to the recipient (by adding the sender’s name to the Accept Messages Only From list for the recipient).

The screen shot below shows the wording that you’ll see for this MailTip